FACILITY USE PROCEDURES & CONDITIONS

These procedures and conditions below are for The Danville Grange Hall (hereafter The Hall), its parking lots, BBQ area and back lot (hereafter the Premises).  It does not under any circumstances include creek access.

RENTAL AGREEMENT, FEES & ACCESS

  1. INSURANCE & PERMITS

    1. Liability Insurance - Renter must provide The Hall with a Certificate of Insurance for General Liability Insurance in the amount of ONE MILLION DOLLARS ($1,000,000) specifically naming Danville Grange Hall No. 85 as additionally insured for the times and dates of use by the Renter.  A copy of the certificate must be presented with the Rental Fee payment.

    2. Outside Vendors - If Renter hires outside vendors to provide any goods or services during the event (photographer, caterer, DJ, etc.), Renter agrees that the Renter and its Vendors are exclusively responsible and liable for damages caused by their acts, omissions, equipment or any other cause. 

    3. Alcohol - IF alcohol is to be served, a permit is required. It is the Renter’s responsibility to contact the Alcohol Beverage Control Board at 510-622-4970 to inquire about event requirements and obtain the proper permit. IN NO CASE will alcohol be served to or consumed by anyone under the legal age of 21 years old. 

  2. HOURS of USE – The Hall & Premises will only be available for your use during your contracted hours.  Please reserve enough time for decoration/set-up and takedown/clean-up.

    1. No event shall continue after midnight, with the exception of New Year’s Eve allowable until 12:30 am.

    2. Use of a storage closet to drop off decorations on the day prior to the event may be available for an additional fee. Note: Under NO circumstances is alcohol to be left on the premises overnight.

  3. ACCESS - At the time a key or digital passcode is issued Renter will be briefed on the use of lights, kitchen, restricted areas, moving of furniture, refuse disposal, use of cleaning equipment and other necessary procedures. 

    1. A charge of $75.00 shall be applied for all lost keys.

DURATION of EVENT

  1. NOISE & MUSIC must adhere to the Danville Municipal Code, specifically including: 4-2.4   Prohibitions. Except as otherwise provided in this section it is unlawful for a person to do any of the following acts:

    1. Operate or play a radio, television set, stereo, phonograph, receiving set, tape or compact disk player, jukebox, musical instrument, or similar device between 10:00 p.m. and 8:00 a.m. in such a manner as to be plainly audible at a distance of fifty (50’) feet from the building, structure, or vehicle from which it is located or a distance of fifty (50’) feet from the device if outside.

  2. OCCUPANCY - Under no circumstances shall the number of occupants inside The Hall exceed 200 persons, the maximum posted number allowed by the Fire Marshall of the San Ramon Valley Fire Protection District. 

  3. HEAT & AIR CONDITIONING – Reminder that the heating and air conditioning are on 1-hour timers that you must control to maintain reasonable room temperature.

  4. SMOKING - The Hall is a non-smoking facility.  This includes no vaping, hookahs, pipes, water pipes, or e-cigarettes use is permitted inside the building.

    1. Smoking is allowed in the rear parking lot only and must be at least 20 feet from any entrance to the building.

    2. All cigarette butts must be thrown away with your event’s garbage/trash.

SET-UP & DECORATIONS

The interior and main entrances of The Hall may be decorated at the discretion of The Renter subject to the following:

  1. PROHIBITED ITEMS:

    1. GLITTER, rice or any type of confetti as used at weddings or other celebrations are expressly forbidden on the Premises.  Bird seed may be used outside.  Failure to comply will result in an automatic $500 additional fee. 

    2. NAILS, screws, tacks, or other hardware that will puncture any surface shall not be used.

    3. GLUE will not be used on any walls, fixtures, ceilings, furniture, or appliances. 

  2. ADHERING DECORATIONS – String, fishing line, ribbon, or removable tape (such as painter’s tape) may be used but must be fully removed from all surfaces and objects during clean-up.

  3. FURNITURE

    1. TABLES & CHAIRS are for use inside The Hall only.  None shall be used or moved outside the facility at any time.  All unused items shall remain in the storage closet off the kitchen.

    2. OTHER FURNISHINGS not permanently affixed to the structure may be moved to the storage closet off the kitchen during your event but must be returned to their original place.

  4. CONTACT US IMMEDIATELY at 925-837-5251 if either of the following occur:

    1. ACCIDENTAL DAMAGE - Should any part of the Hall or Premises sustain damage during your event, notification should be accompanied by text message that includes clear pictures of the damage so that assessment and repairs can be arranged as soon as possible.

    2. EMERGENCY SITUATION - If You OR any persons at your event call 9-1-1 regardless of the reason, please inform us via call or text.

CLEAN-UP

Total cleanup of The Hall and Premises must be done immediately following the event.  Failure to do so will result in the forfeiture of your security deposit.  IF our cleaning service must be called for immediate service in order for the next Renter to use the space you will be billed an additional $50 hourly rate. CLEAN-UP of the Hall and Premises includes:

  1. DECORATIONS – All taken down and removed from the Premises by the Renter.  Decorations are not to be disposed of in our dumpsters.

  2. KITCHEN - All appliances, stove/oven, refrigerator/freezer, and garbage disposal will be left clean and surfaces dry.

    1. All appliances are unplugged and returned where found.

    2. Ensure the gas line feeding the stove is turned off before leaving.  

  3. FLOORS including the Main Hall, Foyer, Restrooms, and Kitchen must be swept using a push broom, and then dust mopped. 

    1. SPILLS must be cleaned up immediately using only clean water.  

    2. NO cleaning products are to be used on the floors.

  4. EXTERIOR

    1. Trash sweep entire Premises ensuring all garbage, cans/bottles, and cigarette butts are picked up and disposed of properly (see below).  

    2. Ensure no vehicles are left on-site overnight.

  5. GARBAGE & RECYCLING - All garbage and recycling bins in The Hall should be emptied and fresh liners put in place at the end of your event, including the restrooms.

    1. GREY LANDFILL dumpster is for garbage and non-recyclable trash only.  Items must be in tied bags prior to being placed in dumpster.

    2. BLUE RECYCLE dumpster is for empty cans and bottles, clean paper, and other recyclables.  Cardboard must be broken-down flat and tape/staples removed.  

    3. If landfill and/or recycling dumpsters are full, place all refuse in tied bags next to the dumpster they go in.

SECURITY & EXITING OF THE PREMISES

Important: ALL renters are responsible for the security of The Hall.  BEFORE LEAVING the premises ensure that:

  1. ALL doors and windows are closed and locked, 

  2. ALL lights are turned off, including restrooms and kitchen (often forgotten during daytime hours due to the skylight).

  3. For night events, it is recommended Renter returns at first light to do a final trash sweep of the exterior.